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Bullet-points and Committee structure from Saturday November 4, 2006, Workshop

Hi everyone,

First off, thank you so very much for taking time out of your busy lives to attend Amber's informational and work on the committee structure! I hope we can all see it as a very good start. For those of you who were unable to make it, please feel free call or email me if you have any questions.

As we agreed, these retreats/meetings are very important for Board development. The consensus of the Board is to hold them every other month for now. Our next retreat will be in January 2007, either Saturday the 6th or Saturday the 13th, depending on your schedules. Let me know, as soon as you can, which of these dates work best for you. This will be a shorter follow-up meeting to evaluate the effectiveness of our Outreach and Committee work, discuss proposals for Big Sunday, and will be a breakfast or lunch meeting at the Celebrity Centre.

I've included in italics under Committee assignments another Committee, a Renters Issues Committee. Other than that, I think all Board Members who were elected to certain Seats are now on Committees representing them, ie Non-Profit/Social Services, Education, Business and now Renters. Homeowner/Geographical and At Large Seats should brainstorm in the Outreach sessions before each Board meeting how best to involve and conduct outreach to their districts/neighborhoods and groups.

Here are the bullet-points from Saturday..

It was agreed by consensus that Outreach is the responsibility of each Board member and that each Committee will come back to the next full Board meeting on November 20th with a Mission Statement including when, how and where for outreach, and 3-5 bullet-pointed goals. Written updates will be submitted each month to the full Board for follow-up and assistance in outreach.

It was noted that the City Charter specifically states the following as the mandate for Neighborhood Councils:

“to promote Public Participation in City Governance and decision-making processes so that the Government is more responsive to local needs and requests and to foster a sense of Community for all people to express ideas and opinions about their Neighborhoods and Government.”

It was thus agreed by consensus that all stakeholders who attend a meeting of any HUNC-sponsored Committee shall be considered members of that Committee with rights to vote. It was agreed by consensus that each Committee when sending recommendations back to the full Board shall submit for the record both a pro and con vote summary in writing.

We’ve asked for an Assistive Listening Device and translators in Spanish and Armenian for every full Board meeting. If you would like those for your Committee meetings just contact Amber. We’ve inquired about babysitting possibilities, and Amber will explore that for us. We discussed the consideration of Self-Evaluation re: Diversity and Representation. We asked Amber to procure copies of the Blue ADA Accessible Meetings/Event Planning booklet so that each Board member will have one.

We selected our 2 Mayors Budget Representatives but Ann has declined. So our Representatives are Norma and Gary (who was the alternate). We decided that we want to participate in the January Regional Budget meeting to be hosted by the Mayor's office and DONE. We decided we needed more information on the 'independent' NC-hosted regional meeting before making a decision on participation.

We requested Financial Training for the entire Board, and Amber and I will follow up with that.

Below is the break-out of Committee and Representative Board Assignments, and below that is a list of Committees and Co-Chairs.

Jen.. could you please fax this to Andrew?

Thanks everyone!
~Susan S

Andrew
Arts, Cultural & Entertainment Committee
DWP/MOU Representative
Bechir
Business Committee
Public Safety/Transportation Committee
Bree
PLUM Committee
Charles
Non-Profit/Social Services Committee
Events/Special Events Committee
David
PLUM Committee
Hollywood Specific Plan Representative
Erik
Public Safety/Transportation Committee
Gary
Education and Youth Committee
Finance and Budget Committee
Bylaws Committee
Hilary
Non-Profit/Social Services Committee
Events/Special Events Committee
CPAB Representative (Alternate)
Jordan
Business Committee
Maurece
Bylaws Committee
Disaster Preparation sub-committee (under PS&T)
Norma
Renters Issues Committee
Media Relations Committee
CPAB Representative
Mayors Budget Representative
Finance and Budget Committee
Robert
PLUM Committee
LANC Representative
Ryan
Renters Issues Committee
Public Safety/Transportation Committee
Scott
PLUM Committee
Susan P
Media Relations Committee
Susan S
Neighborhood & Environment Committee
GGPNC PROS Committee Representative
Bylaws Committee
Suggestion made to pull PROS (above) out of N&E and return N&E to original mandate of Beautification and Conservation.
Viktoria
FOLAR and Sierra Club Representative

Committee structure:

Business Committee: Standing Committee meets Monthly
3 Business Seat representatives to Co-Chair
Bachir, Jordan, Susan P

Outreach Committee: Standing Committee meets monthly ½ hour before Board meeting for review, Exec Ctte to oversee and assign tasks
All Board members are members
Accountability process: updates by each Board member and each Committee on Outreach either accomplished or proposed, to be submitted monthly at ½ hour meeting before official Board meeting.
Ideas and concepts proposed:
Think Community
Quality of life
Survey feedback
Grassroots level
Newsletter
E-Zine
Bulletin Boards
Banners from Graphics
Marketing
Brochure
Survey Monkey
Resources for Outreach included:
http://navigatela.lacity.org/
http://healthycity.org/

Education and Youth Committee: Standing Committee meets Monthly
Education and Youth Seat representative
Gary and Erin Dabbs (Stakeholder) to Co-Chair

Entertainment, Arts, Culture and Filming: Standing Committee meets Monthly
Andrew

Bylaws: Standing Committee meets as needed and to be determined in January 2007
Maurece, Susan S and Gary to Co-Chair

Planning, Land Use and Management Committee: Standing Committee meets Monthly
Includes Historic Preservation Overlay Zone Sub-Committee
Robert, Scott, Bree and David to Co-Chair
Will explore joint PLUM Committee of Hollywood NCs and GGPNC
David will be the representative to the Hollywood Specific Plan

Public Safety/Transportation Committee: Standing Committee meets Monthly
Bashir, Ryan and Erik to Co-Chair
Disaster Preparation sub-committee Maurece

Events/Special Events Committee: Standing Committee meets as needed
Hilary and Charles to Co-Chair

Non-Profit/Social Services Committee: Standing Committee meets Quarterly
Hilary and Charles to Co-Chair

Finance/Budget Committee: Standing Committee meets Monthly
Treasurer to Co-Chair (Gary), Norma

Neighborhood and Environment (Beautification/Conservation) Committee: Standing Committee meets Monthly
Susan S to Co-Chair
Parks, Rivers and Open Space representatives
Susan S and Lucinda Phillips (Stakeholder) to Co-Chair

Suggestion made to pull PROS (above) out of N&E and return N&E to original mandate of Beautification and Conservation.

Ad-Hoc Committees

Media Relations Susan P and Norma

2006-2007 Special Tasks HUNC

CPAB Norma and Hilary

Laura Chick Liaison Ann de Bello

LANC Robert

Gower Task Force Ann deBello and Terry Gerger

FOLAR and Sierra Club Representative Viktoria Gaw

Mayor’s Budget Representatives
Norma and Ann deBello (Gary as Alternate)
NOTE: Ann has declined the appointment, so Gary is the 2nd

• AD HOC
• Bylaws
• Election
• Emergency Preparedness
• Finance
• Parks and Open Space
  
• STANDING
• Business
• Education, Non-Profit & Arts
• Executive
• Outreach
• Planning, Land Use & Management (PLUM)
• Public Safety Works & Transportation
  (PS&T)
• Renters and Housing